Community Use of Schools

Important Note

The Simcoe Muskoka Catholic District School Board has made the difficult decision to extend the cancellation period for community use of facilities.  At this time, it is unknown when the cancellation period will be ending. Permits already submitted will be put on a hold status and reviewed again at a future date. If your organization decides to cancel future activities, please communicate through the eBASE permit system.

Statements issued through eBASE will show a final balance still owing, a credit balance to be carried forward or possible refund to be issued.  For payments, please make cheques payable to SMCDSB and reference your permit number on the payment for clarification of your account. Payments should be mailed directly to our Board office location at 46 Alliance Blvd, Barrie, ON L4M 5K3, Attention: Use of Facilities.

Please continue to watch our website for any updates and monitor your permit discussions through eBASE.

We hope you continue to maintain good health and good spirits.


Our schools are an integral part of your community and can add to the spiritual, educational, recreational and social development of individuals and groups who share them. Our goal is to support our various church, family and school communities by making our facilities available for community. Nominal fees will be charged so that we are able to effectively cover our operating costs.

On-Line Permit Application - eBASE

We use an on-line permit application system called eBASE, to streamline our application process and better communicate school rentals and changes to our stakeholders. This system, which is used by more than 50 school boards in Ontario, is easy to use. First time users will need to create an account.

In order to book a facility you will need to either create an account or login to an existing account by visiting our On-Line Permit Application (eBASE) webpage. 

What You Need To Know About Using Our Schools

We have developed some guidelines to help determine how and when our facilities are used. Of particular note, our values as a Catholic organization are central to who we are and, as such, we do not permit organizations with conflicting values to use our facilities. In addition, we give first consideration to long-standing user groups and do not operate on a first-come, first-serve basis.

Please note that if buses have been cancelled on the day and at the school of your use of facilities permit, your permit will also be cancelled.

Please take a look at the following PDF documents to get more information about our procedures, fee structure and to apply to use a facility.

  • Fees (pdf format) *Please note: We are currently reviewing the fees related to permits for External User groups at all schools.  As a result of this review there may be changes to the current fees for the 2020/21 school year. Please continue to monitor the Board website for updates. 

For more information and coordination, please contact our Board Permit Office at (705) 722-3559, ext. 260.